Position Description — Administrative Associate

The FrameWorks Institute — a nonprofit think tank that designs, conducts, interprets and explains communications research to advance the resolution of social problems -- seeks a skilled administrator to support project administration and management of this multi-project organization. This position is the key liaison between numerous overlapping research and teaching projects, and requires a highly detailed person who can anticipate scheduling problems, suggest corrective actions, and work creatively and supportively with a geographically diverse staff to resolve planning issues and meet deadlines.

The successful candidate would have some or all of the following: a BA degree and evidence of strong writing skills; familiarity and fluency in project management software; experience in managing a nonprofit organization at some level, or in the world of nonprofit management, including managing "traffic," creating spreadsheets, synchronizing schedules, monitoring budgets and programs; and strong interpersonal skills.

Duties are as follows:

Project Management

• Create timelines for all project deliverables, and communicate and monitor these with subcontractors and relevant FrameWorks staff
• Issue contracts for subcontractors, as selected and directed by FrameWorks staff
• Initiate phone and in-person conferrals for FrameWorks staff and consultants at critical points in the evolution of projects; provide summary of agreements and outcomes and monitor follow-up
• Create and monitor an ongoing project overview that prevents competition between projects for staff time
• Oversee the maintenance of FrameWorks' archival material, including curricular, exercises, publications and powerpoints
• Monitor reports due to funders, secure necessary information from FrameWorks staff and draft interim and final project reports

Financial and Administrative Management

• Develop and monitor overall budgets for FrameWorks, as well as project-specific budgets, in collaboration with President, Administrative Manager and accountant
• Collaborate with the Administrative Manager in the execution of financial, administrative and project support
• Prepare interim and final financial reports to funders, as required
• Secure input from FrameWorks staff for inclusion on the FrameWorks website (www.frameworksinstitute.org) and write appropriate postings of events, people, etc.
• Contribute to funding proposals as assigned
• Track timelines for renewal and management of insurance policies, and alert FrameWorks staff
• Develop procedures and products to enhance the performance of the organization

Position reports directly to the President of the organization, but must be collaborative and responsive to a wide array of staff and consultants around the country. Salary and benefits are commensurate with experience and personnel structure of the nonprofit FrameWorks Institute. Resume with complete employment history and education background plus writing sample should be submitted on or before June 1, 2008 to FrameWorks c/o 1776 Eye Street, NW 9th Floor, Washington, DC 20006. No solicitations please.